Google Workspace Integration

Connect Cothon with Google Workspace for calendar integration, document storage, and seamless productivity workflows.

Available Features

Setting Up

Calendar Integration

Automatic Events

Cothon creates calendar events for:

Event Details

Calendar events include:

• Opportunity title and reference number
• Deadline date and time
• Link back to Cothon
• Description with key details
• Color coding by status

Calendar Selection

Choose where events appear:

1. Go to Settings > Integrations > Google > Calendar
2. Select your target calendar
3. Or create a new "Cothon Deadlines" calendar

Reminder Settings

Configure when you're reminded:

• 1 week before deadline
• 3 days before deadline
• 1 day before deadline
• Custom reminders

Google Drive Integration

Saving to Drive

Export documents directly to Google Drive:

1. Generate or export a document in Cothon
2. Click Save to Drive
3. Select destination folder
4. File saved with link back to Cothon

Folder Organization

Recommended folder structure:

My Drive/
└── Cothon/
    ├── Proposals/
    │   └── [Opportunity Name]/
    ├── Analyses/
    └── Exports/

Automatic Backup

Enable auto-save to Drive:

1. Go to Settings > Integrations > Google > Drive
2. Enable Auto-save exports
3. Select default folder
4. All exports automatically saved

Google Docs Export

Export proposals as Google Docs:

Collaboration

Google Docs exports enable:

• Real-time collaboration
• Comment and suggestion mode
• Version history
• Easy sharing

Single Sign-On

Logging In with Google

1. On the Cothon login page, click Continue with Google
2. Select your Google account
3. You're logged in automatically

Linking Existing Account

If you already have a Cothon account:

1. Go to Settings > Account > Connected Accounts
2. Click Link Google Account
3. Sign in with Google
4. Accounts are now linked

Permissions

Cothon requests these Google permissions:

Minimum Permissions

You can grant partial access:

• Calendar only
• Drive only
• Both

Managing Connection

View Status

Check connection status at Settings > Integrations > Google:

• Connected accounts
• Last sync time
• Enabled features

Refresh Connection

If experiencing issues:

1. Click Refresh Connection
2. Re-authenticate if prompted
3. Verify permissions

Disconnect

To remove Google integration:

1. In Cothon: Settings > Integrations > Google > Disconnect
2. In Google: Account > Security > Third-party apps > Remove Cothon

Troubleshooting

Calendar Events Not Appearing

1. Check calendar is selected in Cothon settings
2. Verify Google Calendar sync is enabled
3. Check for calendar visibility settings
4. Try manual refresh

Can't Save to Drive

1. Verify Drive permission granted
2. Check storage quota
3. Ensure folder exists
4. Try different destination folder

SSO Not Working

1. Verify Google account is linked
2. Check organization allows third-party SSO
3. Clear browser cookies and try again
4. Contact your Google Workspace admin

Next Steps

• Calendar - Additional reminder settings
• Exporting - Export options
• Settings - Other configurations